Project Budgeting and Cost Management – Establishing and Controlling Your Project’s Planned Expenditures
Managers and customers expect to get value for money.
A significant number of projects have been canceled or are seen as a failure because they ran too far over budget.
This Project Management training seminar on Project Budgeting and Cost Management will present the participants with straightforward approaches to developing a cost baseline and setting up a cost tracking system so that the budget is well managed during the project’s lifecycle.
This course places an emphasis on a variety of tools and techniques used for the purpose of preparing a financial budget for projects and monitoring variances over a period of time in the process.
This course begins with defining the project and the various elements involved through the Work Breakdown Structure.
It provides a walkthrough of the process of developing a project plan and a milestone plan which determine the project budget.
The content expands further and delves into the complexities of formulating the project budget using the time and material system leading to the creation of a capital budget.
Once the budget is determined, you will focus on a variety of methods that could be deployed in raising project financing including the basic concepts of Angel and Venture Capital Financing, as well as aspects associated with Public-Private Partnerships.
The course further undertakes a walkthrough of the process involved in carrying out a basic capital investment appraisal of the project and considers basic aspects of risk and sensitivities associated with the actual project results.
Finally, the course concludes with an overview on monitoring the actual financial performance of the project with reference to the Stage of Completion Method and how variances are determined and reported to senior management in the process.
This is officially accredited PMI course.
You might be interested in other Project Management programs as a next step.
YOU WILL LEARN HOW TO
The training course will cover:
The PMI PMBoK global standard for managing projects
Estimating cost techniques, including the Work Breakdown Structure, Work Packages, and risk management considerations
The S-curves for risk and cost estimates
Control accounts and change control
Earned Value Management, performance variances, and management recovery options
Benefits of Attending:
Review the basics of project management
Understand the differences between project and operational management
Gain insight into feasibility evaluation of projects
Understand different techniques used to support capital investment decisions
Explore alternative means of accessing and tapping into project finance resources
Understand critical forms of Public-Private Partnerships in project finance initiatives
Learn to manage and account for risks in projects
Analyse project risk using appropriate techniques
Gain insight into monitoring financial performance on projects
Identify and evaluate deviations from financial plans
IMPORTANT COURSE INFORMATION
Participants who fully attend this course and complete the test on the last day will receive a Strategic Axis Professional Certificate (SAPC). SAPC certificates are regionally recognized and can be quite valuable when applying for more senior roles within the organization or outside.
This is an approved course for PMI recertification credits.
COURSE OUTLINE
Basic Project Management Definitions
The PMI PMBoK® Project Management Processes
Project Phases and Life Cycles
Typical Project Terminology
Setting-up for Success
The Project Cost Management Processes – estimate costs, determine budget and control costs
Assessing project risk
Managing change and version control
Project closure
Basic Project Management Definitions
The PMI PMBoK® Project Management Processes
Project Phases and Life Cycles
Typical Project Terminology
Setting-up for Success
The Project Cost Management Processes – estimate costs, determine budget and control costs
Assessing project risk
Managing change and version control
Project closure
Module 2: Developing the Project Schedule – Estimating Cost and Budgeting
Understanding Project Management Inputs to Estimating Cost
Creating the Work Breakdown Structure (WBS)
Work Packages as Building Blocks
Estimation Techniques
Optimising the Schedule
Estimating the Overall Project Cost
Identifying project options
Developing the capital budgets
Forecasting demand
Understanding alternative revenue models and pricing structures
Module 3: Developing the Project Budget – Determining Budget
Understanding Project Management Inputs to Determining Budget
Estimating Personnel, Materials and Equipment Costing including Overheads Cost Aggregation
Considering the Risk Management Process, Risk Response Planning and Risk Reserves
Estimating Risk Response Costs, and Reserve or Contingency Cost
The S-Curve for Risk and for Cost
Cash flow analysis
Investment techniques – the Net Present Value (NPV)
The internal rate of return
Profitability index
Payback period
Accounting rate of return
Ranking mutually exclusive projects
Modified IRR
Investment evaluation and capital rationing
Incremental cash flow analysis
Replacement decisions
The problem of unequal lives
Inflation and taxation issues
Module 4: Utilizing Control Accounts and Effectively Controlling Project Costs
Control Accounts and the Control Account Plan (CAP)
Understanding What Measures are Required
Change Control Processes and Re-baselining the Cost Performance Baseline
Understanding Project Management Inputs to Controlling Costs
Identifying and Managing Hours Worked
Tracking Costs
Using the Expected Net Present Value Method
Attitudes to project risk
Alternative forms of risk
Describing and measuring risk
Adjusting the NPV formula for risk
Risk analysis in practice
Module 5: Project Performance Measurement, Interpreting and Reporting EVM Results
What is Earned Value Management (EVM)?
What are the primary measures used for EVM?
Analysing Results – variances, performance indices and forecasting
Interpreting Results and Considering Options to Redress Unacceptable Variances
Forecasting and Developing Response Plans
Reporting EVM to Senior Management and Customers
Structuring a project finance company
The mechanics of non-recourse financing
Public-Private Partnerships
Angel Financing and Venture Capital
Bank and loan financing
Other methods of financing
Module 6: Monitoring The Financial Performance Of A Project
Tracking and monitoring costs of a project
Completion and cost estimation techniques
Developing variance analysis for projects
Establishing tolerance levels and change controls
